Administrative Coordinator

Position summary:

The Administrative Coordinator is responsible for ensuring efficient department operations by providing administrative and clerical support.  The Administrative Coordinator will be expected to be detailed-oriented, have a sense of urgency and confidentiality to perform their assigned tasks.

Position description:

  • Provide administrative support to senior management; including calendar invites, expense reports, and travel coordination
  • Prepare agendas, reports, and other paperwork to support the department and senior management as needed
  • Plan and execute the set up and clean up for weekly business meetings and office events which may also include purchasing and picking up of supplies
  • Print, photocopy, fax, and scan documents
  • File business documents and maintain an organized filing system, if applicable for your department
  • Retrieve filed documents in a timely manner when requested
  • Create a variety of word documents, spreadsheets, and presentations as required
  • Participate in recurring meetings to facilitate, take notes and capture action items for the department as needed related to projects
  • Update and maintain electronic databases, if applicable for your department
  • Identify process improvement opportunities
  • Work with cross-functional team to update process and product documentation and create additional documentation where necessary
  • Schedule meetings, trainings, and support department staff with schedule requests
  • Provide a thorough follow-up process to ensure documentations are collected and in place
  • Provide backup as needed for the Administrative Team and assist other departments as necessary
  • Participate on Company Phone Tree; answering and transferring phone calls
  • Able to go on errands, if necessary
  • Perform other duties as assigned to support company or department objectives

Qualification / requirements:

  • College degree or equivalent combination of related experience
  • Experience with Office Management functions as well as customer service, preferably in the healthcare field is desired
  • Excellent organizational skills with attention to detail
  • Ability to organize and manage multiple priorities, including demonstrable experience in workflow management systems and/or service delivery
  • Ability and willingness to work in a fast-paced, demanding, and unstructured environment
  • Functional understanding of online technology
  • Good oral/written communication skills
  • Ability to establish and maintain professional working relationships with all levels of staff, clients and the public
  • Detail-oriented with the ability to work with minimum/no supervision
  • Willingness to be part of a team-unit and cooperate in the accomplishment of departmental goals and objectives

 

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Diversity creates a healthier atmosphere: Sentry Data Systems, Inc. is an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.